Receptionist / Purchase Ledger Administrator |📍 Doncaster

Gray & Adams has an excellent opportunity for an organised and customer-focused Receptionist / Purchase Ledger Administrator based in Doncaster.

As the UK market leader in specialist temperature-controlled and bespoke vehicles, we are looking for someone who communicates confidently, works well in a busy environment and takes pride in delivering high-quality administrative support.

The Role

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

Key Responsibilities

Reception & Administration

• Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
• Answer, screen and direct incoming telephone calls.
• Manage the reception area, ensuring it remains tidy and presentable at all times.
• Handle incoming and outgoing mail, deliveries and courier services.
• Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
• Book meeting rooms and prepare refreshments for visitors where required.
• Provide general administrative support to management and other departments.
• Assist with document filing, scanning and record management.

Purchase Ledger

• Process supplier invoices accurately and within agreed timescales.
• Match purchase orders, delivery notes and invoices, investigating any discrepancies.
• Obtain appropriate invoice authorisations.
• Reconcile supplier statements and resolve account queries.
• Prepare payment runs in accordance with company procedures.
• Set up and maintain supplier accounts within the finance system.
• Ensure purchase ledger records are accurate, complete and up to date.
• Assist with month-end finance activities as required.
• Liaise with suppliers and internal departments to resolve invoice and payment issues.
• Undertake any other reasonable duties appropriate to the role.

Person Specification

Essential

• Previous experience in a receptionist, administrative or customer service role.
• Experience of purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workload.
• High level of accuracy and attention to detail.
• Competent in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently and as part of a team.
• Professional, approachable and customer-focused manner.

Desirable

• Experience working within a manufacturing or industrial environment.
• Experience using accounting software (e.g. Sage, Xero, Microsoft Dynamics, SAP or similar).
• Knowledge of purchase order systems.
• Understanding of basic accounting principles.

Contract Details

• Full-time position based at our Doncaster site

What We Offer

• 38 hours per week, Monday to Friday
• 33 days holiday per annum (pro rata)
• Group contributory pension scheme
• Discretionary annual bonus scheme
• Career development opportunities
• Health and wellbeing support