Sales Office Administrator | 📍 Fraserburgh | Fixed Term Contract – 12 Months (Maternity Cover)

Gray & Adams has an exciting opportunity for a Sales Office Administrator to join our Fraserburgh team on a 12-month fixed term contract to provide maternity cover.

As the UK market leader in specialist temperature-controlled and bespoke vehicles, we are looking for someone who thrives in a fast-paced environment, enjoys working with detail, and takes pride in delivering high standards of administrative support within our Sales function.

The Role

This is a key support position within the Sales Office, ensuring accurate documentation, clear communication across departments, and timely financial processing during a period of maternity leave cover.

Key responsibilities will include:

• Supporting the Sales Team with day-to-day administration
• Generating, issuing and amending work orders for factory use
• Entering sales and production data into internal systems
• Producing invoices for completed goods
• Liaising with Sales Team, customers and Finance providers to ensure accurate billing and documentation
• Distributing relevant information to Production and other departments
• Collecting and collating information required by internal stakeholders

This role requires strong organisational skills, attention to detail and the confidence to see tasks through to completion in a busy operational environment.

Due to the nature requirement of the responsibilities involved in this role, an on-site presence is essential to ensure effective collaboration and to access necessary onsite resources.

What We’re Looking For

We’re looking for someone who:

• Has previous administrative experience
• Demonstrates excellent attention to detail
• Communicates effectively with colleagues at all levels
• Is proactive and able to manage workload independently
• Has experience using Microsoft Office
• Is comfortable working within a production or factory-based environment

Experience within a manufacturing or automotive environment would be advantageous but not essential.

Contract Details

• Fixed Term Contract – 12 months (Maternity Cover)
• Full time position based at Fraserburgh

What We Offer

• 34.5 hours a week (working Monday – Thursday 9am – 4.30pm and Friday 9am – 4pm)
• 33 days holiday per annum (pro rata)
• Group contributory pension scheme
• Career development opportunities
• Health and wellbeing support
• The opportunity to work within an award-winning, family-owned business

About Us

Founded in 1957, Gray & Adams is a long-established, family-owned business recognised as a pioneer in the refrigerated transport industry. Recent achievements include winning “Family Business” and “Business of the Year” at the Northern Star Business Awards and recognition within the Insider Top 500 Scottish Companies list.

We continue to invest in our people, our processes and our products — and we are proud of the high standards we set across every department.

If you’re looking for an opportunity to contribute to a busy, high-performing team within a well-established manufacturing environment, we’d like to hear from you.

So… What Happens Next?

Once applied, our Recruitment Team will review your CV. If suitable, a member of the team will contact you to confirm progression to the hiring manager.